San Diego Burning Man Community, SunDburn, LLC

Meeting Minutes

San Diego Burning Man Town Hall Meeting

December 15, 2007

2:05 called to order

4:45 adjourned

Attendees

style='font-size:10.0pt;font-family:Arial'>Gadget

style='font-size:10.0pt;font-family:Arial'>Smoke Blower

style='font-size:10.0pt;font-family:Arial'>Dag

style='font-size:10.0pt;font-family:Arial'>Jingles

style='font-size:10.0pt;font-family:Arial'>Seisen

style='font-size:10.0pt;font-family:Arial'>Brutus

style='font-size:10.0pt;font-family:Arial'>Michael Wanderingangel

style='font-size:10.0pt;font-family:Arial'>Millie

style='font-size:10.0pt;font-family:Arial'>Paul Sparky

style='font-size:10.0pt;font-family:Arial'>Taz (arrived late)

Discussion Topics

Town Hall Meeting Schedules

style='font-size:10.0pt;font-family:Arial'>Quarterly as agreed upon at the
previous meeting

style='font-size:10.0pt;font-family:Arial'>Need to have decom wrapped up prior
to Burning Man using same schedule as this year due to length of permitting
process through the sheriff so next meeting will be critical for decom planning
if we go forward as in the past

Decom as large camping event as before, or other options?

style='font-size:10.0pt;font-family:Arial'>Lack of community enthusiasm to
support the event planning and execution - lots of other parties all year long
[decom falls at the end of calendar season events]

style='font-size:10.0pt;font-family:Arial'>Alternatives -

style='font-size:10.0pt;font-family:Arial'>Warehouse party

Organization Mission Statement

style='font-size:10.0pt;font-family:Arial'>Existing mission statement

style='font-size:10.0pt;font-family:Arial'>Financially support and execute the
decom

style='font-size:10.0pt;font-family:Arial'>Protect the board members
financially

style='font-size:10.0pt;font-family:Arial'>Establish a long term community
benefit beyond the decom event

style='font-size:10.0pt;font-family:Arial'>Dag's suggestions for new mission
statement for the future organization

style='font-size:10.0pt;font-family:Arial'>run decom

style='font-size:10.0pt;font-family:Arial'>become a 501.3C

style='font-size:10.0pt;font-family:Arial'>donate 10% to BRAF

style='font-size:10.0pt;font-family:Arial'>Grants for art

style='font-size:10.0pt;font-family:Arial'>Principles based on BM 10 principles

style='font-size:10.0pt;font-family:Arial'>Dag needs assistance in drafting

style='font-size:10.0pt;font-family:Arial'> Seisen volunteered

Semi-Permanent location [clubhouse] Brutus and Jingles
to lead effort to locate

Likely to need a donated space at first due to
lease cost

Nominations for new board members

Stilgar (self-removed)

DC Lynn (self-removed)

Matty Lust

Fierce

Dan Phillips

Gaia

Brutus

Millie

Extended discussion over motion and counter-motion on board
election process. Determined as moved.

Specific requirements for the board in the nomination and
election process:

Existing board will gather nominations and meet
to determine which to present to the community

Existing board will present nominated people
through all vehicles of communications, Tribe, Yahoo, etc.

The board will meet as needed at Bringles House
of Dyeing Flags and on Tribe until elections complete

Elections will be opened on the SDBM Yahoo group
(because of existing voting mechanism) for two weeks prior to meeting on
January 12 (starting December 28) to allow for additional in-person vote and
discussions

Decom leads

Event coordinator

lead volunteer coordinator

City planner

Secret Sculpture / core art project

Art coordinator

fire coordinator

greeter

website

stage and sound

rangers

earth guardians

What where when

Next meeting scheduled for January 12 at Bringles

Motions

Establish a mission statement for the ongoing body
representing the interests of the San Diego Burning Man community

style='font-size:10.0pt;font-family:Arial'>Moved by Dag, seconded by Michael

style='font-size:10.0pt;font-family:Arial'>Approved by voice vote

style='font-size:10.0pt;font-family:Arial'> 

Define a committee to establish the mission statement, led
by Dag

style='font-size:10.0pt;font-family:Arial'>[Seisen to assist]

style='font-size:10.0pt;font-family:Arial'>Moved by Dag seconded by Smoke
Blower

style='font-size:10.0pt;font-family:Arial'>Approved by voice vote

style='font-size:10.0pt;font-family:Arial'> 

Find a suitable semi-permanent location for community art,
work and gathering [clubhouse]. Effort to be led by Brutus & Jingles

style='font-size:10.0pt;font-family:Arial'>Moved by Brutus seconded by Jingles

style='font-size:10.0pt;font-family:Arial'>Approved by voice vote

Board membership nominations will come from the community,
including existing board members. Nominations will be vetted by the existing
board and submitted to the community. New board members will be approved by
the community through a vote through the San Diego burning man Yahoo group,
finalized in a general meeting for those who cannot vote electronically.

Moved by Smoke Blower, seconded by Brutus

Approved by voice vote

New members election process must be completed by January 12

Moved by Gadget, seconded by Jingles

Approved by voice vote

Event name will remain Fuego de Los Muertos with a new art
theme each year

Moved by Gadget, seconded by Seisen

Approved by hand vote

Leads have final responsibility and complete creative control
over decom.

moved by Taz, seconded by Brutus

Approved by hand vote

Board has the right to allocate funds to allow for board
members and designated advisors to attend Burning Man Regional Conference Feb
15-17

Moved by Gadget, seconded by Smoke Blower

Approved by voice vote